Accounts & Administration Co-Ordinator

Our client is a leading global organisation operating across the industrial automation, electrical connectivity and technology solutions sector, with an established presence in Ireland and a strong international customer base.

They are currently seeking an Accounts & Administration Co-Ordinator to join their busy Dublin team. This is an excellent opportunity for an organised, detail-focused individual looking to develop their career across accounts, administration and customer service within a fast-paced commercial environment.

The successful candidate will play an important role in supporting the day-to-day finance and administration functions of the business, ensuring accurate financial processing, effective customer and supplier communication, and smooth day-to-day operations.

Key Responsibilities

· Maintain accurate accounts receivable records, including credits, collections, allocations and outstanding balances.

· Process customer invoicing through BAAN, including manual invoices where required.

· Process purchase invoices, credit notes, purchase orders and employee expenses, ensuring appropriate approvals and controls are in place.

· Process bank statements and complete regular bank reconciliations, including maintaining the monthly cash flow statement.

· Liaise with customers regarding outstanding payments, account queries and payment allocations.

· Complete month-end and day-end procedures within BAAN.

· Reconcile intercompany accounts at month-end and liaise with the wider Group regarding queries and discrepancies.

· Maintain the fixed asset register and regularly review supplier/creditor listings, assisting with supplier payments as required.

· Investigate and clear financial integration errors and non-finalised transactions within BAAN.

· Manage commercial returns from initial customer request through to resolution, including issuing credit notes where required.

· Process EDI transactions and update delivery dates on BAAN, ensuring customers are re-acknowledged where changes are made.

· Support the maintenance of company records, policies and compliance documentation, including health & safety and statutory reporting.

· Maintain inventory records for the Ireland warehouses, making adjustments where required.

· Provide general administrative support, including filing and telephone support.

· Assist with other finance and administration duties as required.

Skills & Experience

· Previous experience in an accounts, finance or finance administration role.

· Ideally, a qualification or relevant training in Finance, Accounting or Bookkeeping, such as Accounting Technician.

· Strong attention to detail and accuracy, particularly when handling financial information.

· Experience using BAAN, SAP or a similar accounting/ERP system is advantageous.

· Strong IT skills, particularly Microsoft Excel, Word, Outlook, Teams and PowerPoint. Knowledge of Microsoft Copilot and database systems would be beneficial.

· Strong organisational and time-management skills, with the ability to manage competing priorities and meet deadlines.

· Excellent communication skills, with confidence dealing with customers, suppliers and internal stakeholders.

· Ability to work effectively in a small team environment while working independently when required.

· A proactive, practical approach with a willingness to learn and develop within the role.

The Ideal Candidate

We are looking for someone who is highly organised, proactive and customer-focused, with strong attention to detail and an interest in developing their career across accounts and administration.

You will be comfortable working in a busy environment, managing multiple priorities and communicating confidently with both customers and internal stakeholders. A positive attitude, strong work ethic and willingness to learn are key to success in this role.